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- internal newsletter for employees at GEO (replaced "" 1.1.2022) sent out on Fridays, the editions are archived in TEAMS - You can find them under the team: All employees at GEO under "General" and "Files"

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MAKE YOUR ACTIVITY COUNT! Ìý
You are welcome to send an e-mail to Ìýwith your new
•ÌýÌý Ìýmedia and outreach activity. If possible, send a direct link to the article or program (or pdf file, mp3 file or the like).Ìý
•ÌýÌý Ìýpublication – including some words to presentationÌý
•ÌýÌý Ìýpictures, and info from conferences, fieldwork / tour to the next geovitenÌý

Meetings etc. can also be included in the department’s web calendar. /geo/kalender Ìý (send info to )

Information to new employees:

Welcome broshure:ÌýWelcome to Geo

Handbook for teaching staff at GEO

Introduction course for new employees at UiB

International staff

Support international staff

Services at international Centre

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Renting Guesthouses

Handbook for teaching staff at GEO

Here, teachers will find a lot of important information about what you need to think about as new academic leader and lecturing, what deadlines apply and what software you need to know. You will also find links to useful resources that both you and the students at UiB will benefit from knowing.

Inviting and hosting guest researchers is a natural and welcomed part of our academic work. It is, however, crucial to act according to our routines and procedures when planning to invite a guest, and visitors will need to be approved before arrivel.

Please fill in thisÌýÌýin due time (for the contact person only)

Every guest must have a responsible host/contact person. In order for the guest's stay to be as rewarding as possible, we ask you as the contact person to answer a number of practical matters in the application form, that must be clarified before the guest arrives.

Guest students at Master and Bachelor level, has lower priority for office space. They have the possibility as other students to use the Library and such common facilities at Campus.

The responsible host complete this application form and send it in as soon as you have all the necessary information so that we in the administration can make the preparations that we have to make.

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UiB guesthouses - more information can be found here.

All field works, cruises and group travels have to be reported by academic leader/travel leader. Please, follow the procedure underneath.Ìý

This includes all field works, cruises, all field and cruise courses, all academic trips includingÌýstudents and all other academic trips with five or more participants.

• Academic leader/travel leaderÌý(project leader/supervisor/field leader/cruise leader/emneansvarlig*/masterstudents that travel alone*):Ìý

1. prepares a a risk assessment of field work/cruise/group travel that must be uploaded by the form below.ÌýFor info on what a risk assessment is, read here and read GEO's internal guidelines (see below). All participants should participate in mapping and assessment of risk.
2. Report fild/cruise and group journeys via this form: , well in advance of departure!
3. Fill out the checklist for the academic leader and upload this by the form above or submit to (can be found in teams "for employees at GEO")
4. for all field- and cruise courses (emner), and other travels with students, the leader has to go through the risk assesment with the Head of administration well in advance of depature.Ìý

• All participants

1. must keep up to date on UiB's routines and guidelines.Ìý
2. must familiarize themselves / participate in risk assessment and ensure that relatives' information is in place before the trip (follow the link)

• Employees must also report the absence via

* Master students traveling alone in the field are academic leader themselves and should follow up on this responsibility.

• Internal guidelines at GEO for fieldwork and risk assessment of fieldwork can be found in TEAMS in our joint team «» select «General» and «» (under files)

Travels and full-day absence from the officeÌý(travels, field/cruise, academic meetings, seminars, conferences, courses, home office and time off)

• Please, reported via GEO's Ìýin advance
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• A business travels registered in advance is considered an approved business trip (a travel permit is then granted).
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• Absence that is not registered is not approved and this can have consequences for unwanted incidents (insurance settlement, assistance, etc.)

Before travels

• Please, remember to get your travel approved by e-mail from your supervisor/project manager/group leader as also includ infomation about where the travel costs should be covered (delprosjektnummer). This e-mail must be attached to your travel settlement if you are not the project manager yourself.
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• Field works and cruises, all field and cruise courses, all trips and fieldwork with students and all other trips with five or more participants - must also be reported by the supervisor/project manager via this form , well in advance of departure! Read more under own heading above.

Tip before traveling. More information on travel, ordering travel, travel insurance and travel settlement can be found on UiB's employee pages: Travel

Sickness

• Report as soon as possible the first day of sickness to the adminitration (/phone 55583600) and to the nearest manager (supervisor for fellows/postdoctoral fellow and group leader for permanent staff)
• In addition, self-notification must be registered in the when one is back at work.
• Sickness notification from a doctor normally comes electronically to UiB (must still be delivered in paper during hospital stays). Sick leave from a doctor must be obtained for sick leave over 8Ìý consecutive days and otherwise if necessary.
• New employees cannot use selv-report for the first two months they have been appointed and must then have sick leave from a doctor.

Time off

• Technical/administrative staff have an agreement on flexible working hours and can then also offset any accumulated additional time. Working hours and off hours register in My Time in the . Dismantling of any accumulated additional time must be planned and agreed with the nearest supervisor
• When time off give Full-day absence, please submit this also via GEO's

Vacation

• All emplyees are entitled to vacation and are obliged to terminate their earned holiday. Holidays are agreed with the nearest supervisor/group leader and planned and approved in advance of the holiday in the . More information about vacation in your on UiB's staff pages.

Leave of absence

• PermissionsÌý (parental leave, welfare leave etc) are applied through the . Contact the HR consultant for the department for more information.

* More information about travel and travel insurance can be found in your employee handbook on UiBs staff pages:Travel
Travel Settlement for the trip: After the trip is completed, travel expenses are submitted via the . Permanent and temporary staff at UiB can aply for the EuroCard credit card for travel expenses. When you use the credit card from EuroCard, travel insurance is included inÌýthe card. Read more about the .

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HSE at GEO

Emergency at GEO

Fire Protection at GEO and assembly point after evacuation

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Employees and students shall report HSE non-conformities in UiBhelp.ÌýFlow the link for more infomration.

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To access our labs, the following procedures apply;

Geo employees; Contact the technical laboratory responsible for HSE training at the current lab

Master students; Contact your supervisor if it is relevant to have access to the lab, then contact the technical lab manager for HSE training in the lab, the supervisor must sign the form, the form is returned to the technical lab responsible who scans the form and sends it to Trine Lise, the original is stored in the lab or at the lab responsible office.
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Technical group leader: Olav Audun Bjørkelund

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Booking of labs at Geo: All bruk av laboratorier og instrumenter skal registreres i det nye
bestillersystemet. Bestillinger gjøres

Wiki før bestilling

Laboratory Facilities

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The Department of Earth Science shall aim to improve diversity and gender balance among staff and students. The department shall be a place where students, staff and visitors are welcomed and included on equal terms, regardless of gender, race, ethnicity, age, religion, sexual orientation, gender identity, gender expression, disability, economic status or other backgrounds.Ìý

The contact point for issues, any experiences with balancing work or the lack of it at GEO, which you may want to record or simply share with someone is:Ìý

• Associated professor Desiree Roerdink: , Phone: 55 58 38 59Ìý

Alternatively, such topics/problems* can be taken up with the Head of department, Head of administration, safety representative or other members of the local working group for local balance work (see below). Students can register such topics/problems via Speak up!.Ìý

*) Notifications from employees about objectionable matters must follow and be reported via .Ìý

The Department of Earth Sciences' "Action plan for local gender balance, equality, diversity and inclusion" is available on TEAMS in the team "". The aim of the action plan is to increase diversity and equality/gender balance among employees and students.Ìý

GEO also actively participates in the project GenderAct, "A project for cultural change and gender balance" at the Faculty of Mathematics and Natural Sciences.Ìý

A working group for equality, diversity and inclusion has been appointed at GEO, with a mandate to draw up an action plan and to assume responsibility for measures being implemented. The group has monthly meetings and the action plan that has been drawn up, made available on TEAMS and presented in GEONyheter and at information meetings, is a living document.Ìý

The working group consists of:Ìý

• Associated professor Ìý

• Post doctor Ìý

• ±Ê°ù´Ç´Ú±ð²õ²õ´Ç°ù Ìý

• Post doctor Ìý

• Head of administration Ìý

• Head of department /±Ê°ù´Ç´Ú±ð²õ²õ´Ç°ù  Ìý

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Adminitration of department of earth science

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• Project application
• Find your research program/a source of funding
• Future calls
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GEO's regular "orderers" must be used for all orders/purchases, except for personal travel.

Interactive procurement map: Procurement and purchasing

To order catering/meeting food, transport and accommodation for joint courses, hotel and accommodation for guests, use the form below:
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Catering/meeting food

We order food from Sammen Catering. In the form, we have entered the most common orders. If you want to order something else or food from another supplier, use the open field to describe the order.

Field courses, educational trips, accommodation, for opponents, etc. to be paid via invoice

Procedure for orders:

1. The subject manager orders accommodation/transport with a supplier (eg /tel (+47 220) 08050 or send an e-mail to .no and from Avtalehotell)
2. The confirmation from the supplier and other information is uploaded here:
3. Orders are then entered into the order system by the administration

Hotel/flight for guests where your project or other funds at UiB will cover theÌýtravels or other expenses

Preferably, visiting guests to UiB should book and prepay their own trips themselves and get reimbursement for the travel when the travel is ended. This has to be prepered well ahead of the visit, to make sure the guest get their reimbursment as fast as possible.

You prepare payment to a guest by following the instruction given in this link:ÌýPreparing for payment to a guestÌý(only in Norwegian at the moment)

Please, remember to also fill in this form well in advance of expecting a guest to GEO:ÌýÌý(this is for you to fill in, not the guest)

In exceptional cases, the administration can assist with booking travel and accommodation for a guset. You will need to obtain a quote from Berg-Hansen for the hotel and/or flight booking on behalf of guest. Please infrom theÌý administrationÌýÌýabout your need and you will be asked to fill in and to attach the order confirmation from Berg-Hansen to, this form .Ìý

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Books and publications

Books and publications must initially be purchased from Akademika, which is UiB's supplier. This must be done through the ordering system. Books that cannot be obtained at can be purchased from other suppliers.

The following information must be sent to the orderer at GEO:

• Where should the invoice be charged - Enter project/annum/operating funds/etc
• Book Title:
• Author:
• Release year:
• ISBN:

Follow the links for information on ordering:

Language washing

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Business trips must be booked via Berg-Hansen.

UiB has an agreement with Berg-Hansen, which covers the purchase of flights, hotels, rental cars and trains (VY), visa services and arranging group travel.

For more information about travel, credit cards, booking travel, travel insurance and travel settlement follow the link

To order your own travel, followÌýUiB's procedures here.Ìý

Booking travel (FEIDE login)

Seach on UiB'sÌýÌýto find hotell UiB has agreements with in Norway.Ìý

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Meeting and teaching room:Ìý/foransatte/90989/rombestilling

(see mazemap)

Who does what by our Student Consultants

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Møterom ved GEO bestilles via Outlook kalenderÌý(Krystallen former Petrografikurssalen), Aud. 5 og Jøkulen (former Pal.Strat. Kurssalen) is viaÌýUiB booking):

ÌýOrdered via outlook calendar as follows:

1. New meeting
2. Location - here you will find Rom... far right - scroll all the way down to GEOÌý- xxx
3. Fill in the date etc
4. ³Õ´Çí±ô²¹!

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Event support for courses and conferences :Ìý/foransatte/45383/arrangementsst%C3%B8tte

Look for suppliersÌý etc i

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Guidelines for the use of department carsÌý(Norwegian)

GEO - Ford Transit

GEO - Toyota

Ordered via outlook calendar as follows:

1. New meeting
2. Location - here you will find Rom... far right - scroll all the way down to GEOÌý- xxx
3. Fill in the date etc
4. ³Õ´Çí±ô²¹!

Mobile Webcam with microphone and speaker for Zoom/TEAMS meetings and other equipment can be borrowed from the administration. (Book via outlook first - see list below for equipment)

Ordered via outlook calendar as follows:

1. New meeting
2. Location - here you will find Rom... far right - scroll all the way down to GEOÌý- xxx
3. Fill in the date etc
4. ³Õ´Çí±ô²¹!
   Ìý

Pr. August 2024 - telephone/address list

Camilla Snowman Andresen, Professor II i Klima og paleoklima (1.6.2024-31.5.2026)
Geological Survey of Denmark and Greenland (GEUS)
Email:Ìý

Johanna Annala, Førsteamanuensis II i iEarth Utdanning (1.5.2024-30.4.2026)
Universitetet i Tampere, Helsinki, Finland
Email:Ìýjohanna.annala@tuni.fi

Nicolas L. Balascio, Førsteamanuensis II i iEarth Utdanning (1.4.2024-31.3.2026)
William & Mary, Williamsburg, VA.
Email:Ìý

Chatrine Bovill, professor II i iEarth (01.10.2022-30.09.2024)
Institute for Academic Development, University of Edinburgh
Email:Ìýcatherine.bovill@ed.ac.uk

Hilary Corlett, Førsteamanuensis II i karbonatgeologi (1.7.2024-30.6.2026)
Memorial University of Newfoundland
Email:ÌýHilary.Corlett@mun.ca

Christian Hermanrud, prof II iÌýGeodynamikk og bassengstudier (1.11.23-31.10.25)
Specialist and activity leader for Co2 storage, Equinor Forskningssenter i Trondheim
Tlf:Ìý95811362Ìý
Email:Ìý

Björn Johan Emil Burr Nyberg, Førsteamanuensis II i Geodynamikk og bassengstudier (1.4.2024-31.3.2027)
7Analytics
Email:Ìýbjorn.nyberg@uib.no

Sabina Strmic Palinkas, Professor II i Geokjemi og Geobiologi (1.5.2024-30.4.2026)
Professor, Univ. i Tromsø
Tlf: 776 25 177
Email:ÌýÌý

Tor Oftedal Sømme, Førsteamanuensis II i Geodynamikk og bassengstudier (1.9.2024-31.8.2026)
Tlf: 951 30 628
Email:ÌýÌý

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