Employment and other changes via Elements
Here you can find information aimed towards leader and caseworkers about registration of an employment in the payroll system and changes in the employment.
Main content
All employees must be registered in the payroll system before they start their employment at UiB. To ensure registration at the correct time, the Service Center for Payroll, Travel and Absence must receive the case before the start of the position. To guarantee registration before payroll processing, the case must be sent to the Service Center for Payroll, Travel and Absence at least one week before the payroll processing deadline.
Registration of a new employment via Elements
When a new聽employee is to be registered in the payroll system, the Service Center for Payroll, Travel and Absence depends on correct information to complete the registration.
Before the unit requests registration in the payroll system, the following documentation must be present in the employee's personnel file:聽
- Signed employment contract
- Acceptance and information from聽
- Application聽og CV
For the employment of foreign employees, the following documentation must also be present:聽
- Copy of passport
- Detailed bank information for foreign banks
- Work and residence permit聽(outside EU/E脴S)
- A1 form聽(if relevant)
When all necessary documentation is available, the unit sends an internal memo with information about payroll and travel accounting and any special information in Elements to "2179 Fagspesialistteam". The title of the internal memo should be Request for registration in SAP - employment at "unit" - commencement xx.xx.xxxx.
Registration of extension via Elements
When an employment is to be extended, the Service Center for Payroll, Travel and Absence must be informed of this before the original end date expires. If no other information is provided, the contract will be terminated on the end date.聽
For the extension of an employment, the unit must send an internal memo in Elements to "2179 Fagspesialistteam". The title of the internal memo should be Request for registration in SAP - extension at "unit" - from xx.xx.xxxx.
Registration of other changes via Elements
Other changes can include, for example, changes in the percentage of employment, salary adjustments, stays abroad, relocation of positions, and other job changes. For such changes, information must be sent in Elements to "2179 Fagspesialistteam".
Registration of employment via聽Employment and contract (ToA-solution)
