Stipend for guests 鈥� Information for caseworkers
This guide outlines how stipend payments (for guests, students and others) should be handled.
Main content
When a stipend is paid out it is important that all costs are agreed upon with the budget authority before the process begins. Make sure that there is coverage for the costs and that the expenses are approved by the聽person responsible for the budget (budget authority/BDM).
Stipend payments
To pay out a stipend, there must be an invitation letter/funding letter containing the following information:
- Name of recipient
- Stipend amount, split into estimated time period
- Rent expenses
- Travel expenses
- Other costs
- Cost allocation (cost centre/sub project number)
The letter must be signed by the聽person responsible for the budget (budget authority/BDM) at the cost centre. .
The Norwegian Tax Administration (Skatteetaten) determines whether the stipend is tax-free or taxable, based on the education program, the total amount of the stipend, and the time period. The guests must contact the tax office (skattekontoret) for a possible D-number and tax deduction card (skattekort) as soon as possible after arrival. .
Living stipend
Bachelor鈥檚 and master鈥檚 students may receive a stipend up to a fixed amount without having to pay tax on it. For education beyond the master鈥檚 level, parts of the stipend covering travel and rent may be paid out tax-free.
This is the process:
- The institute registers the stipend recipient . (At some institutes, the administration handles this. Check with the institute administration.)
- A new case in UiBHjelp is created with the information from the form. The case is received by the local finance officer for the institute/unit.
- The guest will receive an e-mail from the operator with a form to fill out, including personal and bank information.
- The finance officer at the institute/unit reconciles the stipend against receipts and payment. Please note that the stipend form must be approved by the budget authority (BDM) before submitting. The stipend form can be found in the form overview.
- The Service Center for Salary, Travel and Absence receives the completed stipend form and processes the stipend payment.
Note: If you need to change the information provided in the form, you can update the case in UiBHjelp. You do not need to submit a new form.
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