Individual purchases under 100.000
Each unit decides for themselves how to make individual purchases under 100.000 NOK, VAT exclusive.
Main content
Without聽assistance from the Procurement section
Purchases with an estimated value under 100.000 NOK, VAT exclusive, that are not covered by an existing framework agreement, can normally be done without聽assistance from the Procurement section. The department/institute/entity must itself decide how to proceed with the purchase.聽聽
How to make good purchases
In order to make purchases that provide good value for money,聽research聽the market for available products/services and consider offers from several suppliers. The scope of such聽market research and the number聽of offers聽to request, depend on the size of the purchase, the potential savings by getting several offers, quality differences between available goods and services, and on whether聽there are particular matters to be taken into consideration.
When聽requesting offers from several suppliers, the suppliers聽should get the same information at聽the same time, to ensure equal treatment. In order to get comparable offers that聽satisfy your needs, it is important to state clearly what your requirements are.聽Offers can be made via telephone or email. The more complex the purchase is, the more important it is to get聽the offer in writing.聽
Reccommended procedure
- Make a brief description of need and use, including requirements to the good/service
- Assess whether you have particular requirements regarding delivery, installation, training, warranty, service and support, software or options
- Ask for offers covering your needs, including delivery and warranty terms
- Consider聽advantages of contacting several suppliers
- Ask the chosen supplier to accept UiB's general conditions for purchases (see attachments below)
- Finally, place a purchase order using the purchase management system
Contact the Procurement section if the prices offered exceed 100.000 NOK (VAT exclusive).
Suggestion for text in email (must be adjusted to each purchase)
<Department>聽requests quote聽for delivery of... It will be used for... We prefer a ... that can... It must ...[Describe need and use. Include appendixes]. The price聽quote must include delivery inside the buyer's premises DDP Incoterms 2010 VAT exclusive, to adress: [fill in address]. The price should as a minimum include a 2-year warranty. Enclosed are UiBs General conditions for purchase. We ask that the quote please be sent to us聽no later than聽XX.XX.XXXX.聽
