Storage guide
What data can be stored where?
Main content
All information you process and share has different needs for security and protection, depending on how valuable or confidential it is. At UiB, we classify information into four categories that are also displayed with colors:
- Open (green) is used for information that can be available for everyone. Examples: A web page, study materials, published research data, e-mails or letters.
- Limited (yellow) is used for information that can be available for both external and internal recipients, but requires authentication. Examples: Work documents, student papers, research data and -reports without sensitive personal data, e-mails with internal information.
- Confidential (red) is used for information that can be available, but requiring strict control of access. Examples: Some strategy documents, sensitive personal data, health information, exams not yet given, research data and -reports containing sensitive personal information.
- Strictly confidential (black) is used for information that requires very strict control of access. Examples: Information about persons living on secret address or otherqise requiring special protection, very confidential research data and -reports.
Read more about the four categories in the 听(only available in Norwegian).
Information must be stored in accordance with this guide, so that we ensure the necessary protection of UiB's information. Some systems or services have special prerequisites attached to them, marked with a footnote in the tables.
Physical storage media听
| 听 | OPEN听 | LIMITED | CONFIDENTIAL | STRIGHTLY CONFIDENTIAL |
|---|---|---|---|---|
| Storage on your own PC/Mac (both UiB and private computers)鈥� | OK | Prerequisites1补鈥�听 | Prerequisites1a | NO |
| Minnepinne eller ekstern harddisk鈥�� | OK | Prerequisites1b听 | Prerequisites1b | NO |
Storage services
| 听 | OPEN听 | LIMITED | CONFIDENTIAL | STRIGHTLY CONFIDENTIAL |
|---|---|---|---|---|
| 听 | OK | OK | Prerequisites1 | NO |
| 听 | OK | OK | Prerequisites1 | NO |
| (Windows/Unix) | OK | OK | Prerequisites1 | NO |
| 听 | OK | OK | NO | NO |
| (Microsoft 365)鈥� | OK | OK | Prerequisites1 | NO |
Personal cloud service鈥�(Dropbox, Google Drive, 听private OneDrive, etc.)鈥� | OK | NO | NO | NO |
| OK | OK | OK | OK |
E-post听
| 听 | OPEN听 | LIMITED | CONFIDENTIAL | STRIGHTLY CONFIDENTIAL |
|---|---|---|---|---|
| 听(Outlook)听 | OK | Prerequisites2 | Prerequisites2 | NO |
| Private e-mail (Gmail, Hotmail, etc.)听 | OK | NO | NO | NO |
Other services听
| 听 | OPEN听 | LIMITED | CONFIDENTIAL | STRIGHTLY CONFIDENTIAL |
|---|---|---|---|---|
| 颁滨惭鈥�听 | OK | OK | OK | NO |
| 听 | OK | OK | OK | NO |
| OK | OK | OK | OK | |
| OK | OK | NO | NO | |
| 听 | OK | Prerequisites1c | NO | NO |
| 听 | OK | OK | OK | NO |
| Inspera Assessment | OK | OK | NO | NO |
| 听 | OK | OK | NO | NO |
| 鈥� | OK | OK | NO | NO |
| SharePoint Online鈥� (Project portal,听, etc.)鈥� | OK | OK | Prerequisites1 | NO |
| 听 | OK | OK | OK | NO |
| 听 | OK | OK | NO | NO |
| OK | OK | Prerequisites1 | NO | |
| OK | NO | NO | NO | |
| OK | OK | NO | NO | |
| Wikis (open) | OK | NEI | NO | NO |
| Wikis (with authentication) | OK | OK | NO | NO |
| (recording of video meeting) | OK | OK | NO | NO |
听
May be used if the following security measures are taken: Classification and then encryption of information requiring this.鈥��
a. For storage on PC/Mac:听Some PCs/Macs managed by the IT division has built-in encryption with Bitlocker (PC) or FileVault (Mac). These are approved for storing yellow data.听
b. For memory stick/external hard disk: red data鈥痵hould only be stored in exceptional cases, e.g. long field assignments without network access.听
c.听 For GitLab:听the project containing the data mut be set as "Private". Projects that are "Internal" or "Public" should only contain green data.听
听Avoid sending contents as text or attachment to e-mails. If you have to send yellow or red data, we recommend encrypting a document and then sharing it with the recipient.鈥�(.)